| Save the dates: September 27-29, 2010 Plans for the 2010 User Group Conference are already underway. We are guided by your valuable input to ensure the 2010 event provides exactly the types of information, activities, and sessions that you want. We are adding features to make the entire conference experience more beneficial to you and more fun. Each year, our primary goal is to provide an environment to inform, educate, and network with clients, prospects, experts, and vendors. We’ll keep you in the loop with frequent conference updates. Check our user group conference page for the latest news. As always, your suggestions are most welcome; after all, this is YOUR conference!  (back to top) |
Any query that is created in AX can be saved for later use, whether it’s a standard query or a cross application query. Once saved, it can then be sent to your desktop for quick access for quickly running the saved search; right-click on the saved query name underneath the chosen application. Then choose Save As from the drop down menu and enter the name that you wish to call your query in the File Name field. Choose Save.   A copy of your saved query will save on the Desktop; it looks like the following icon. When you click on the saved query icon, ApplicationXtender Document Manager will open up to the log in window. After you logging in, the search criteria window in AX will open up, displaying the search criteria in the values field. Choose Search. The values can be edited and resaved as a new search if desired. -Training Department
(back to top) |
Soon to be released Chameleon 2.7 has several great new features that greatly improve the usability of the product! Below is the list of items that are included in the new release.
-Chameleon
(back to top) |
|
AGC Annual Convention
Orlando, FL
March 17th - March 20th MCAA San Francisco, CA March 30th Intex Expo Denver, CO April 23rd - April 24th Sage Insights Denver, CO May 17th - May 20th (back to top) |
The PID Table can be accessed through Application Generator (the Administrative portion of ApplicationXtender). You
must login as an Administrator. The AE_PID table in the AppXtender database stores information relating to the currently
active login sessions on the AppXtender system and what state they are in. You can show the PID table in AppXtender
AppGen to view, and if necessary, delete user login sessions.
To show the PID table:In AppXtender AppGen, right-click the Users node. A shortcut menu appears. From the shortcut menu, select Show PID Table. The PID Table dialog box appears. The currently active user login sessions are listed. To sort the PID Table: Click the column by which you want the table to be sorted. To refresh the PID table and view the most current activity: Click the Refresh button. The list of users is refreshed. To delete a user’s login: Select the user’s name in the list and click the Delete button. The user’s name is removed from the PID table. To close the PID table dialog box: Click Close. The PID Table dialog box closes. Tip - the time listed in the PID table is for the GMT (Greenwich Mean Time) time zone. Customers have expressed confusion when reviewing user login times. -The Training Department
(back to top) |
| Once again, the Construction Imaging User Group Golf Outing
was a tremendous success. With the allure of new prizes, a
record number of players descended on Benvenue Country Club.
Construction Imaging and EMC partnered with Hole-In-One
International so the pressure was on, for prizes such as $25,000
and round-trip airfare were up for grabs.
Following the traditional Captain’s Choice format, the players
were enthused about both the outing and the 1922 Donald Ross
designed golf course. The Construction Imaging team kept the
players happy and hydrated, ensuring a beverage and snack cart
was always nearby. Once play concluded, a “Nacho Buffet” was
served on the patio while the winners were announced.
Congratulations to the winning teams below. 1st place - Frank Broskey, Dean D’Ambrosi, and Bradley McAdams 2nd place - Shem Steppe, Wes Ballance, Gary Hendricks, and Phil Dixon. 3rd place - Todd Williams, Michael Brooks, and Chad Stigall. (back to top) |
| Construction Imaging provides 2 product lines for managing email
correspondence and archiving all email. Construction Imaging’s Correspondence Management for Email allows companies to structure their Outlook email environment with index fields relative to their department, documents, and processes. Correspondence Management provides automated archiving and structure for emails to be stored as a business record, without archiving all email from the Exchange environment. Therefore, Outlook users do not have to manage folders and subfolders in their inbox and sent box. These emails are then copied into a document management system and automatically associated with project, HR, or other departmental documentation and processes. Construction Imaging’s Email Archiving platform, SourceOne, archives all email from the Exchange environment. SourceOne is an IT solution which minimizes the processing and storage requirements in the Exchange environment. SourceOne provides single instance storage and email file stubbing from the Exchange environment, as well as federated search and discovery management. It also provides business continuity as all email can be copied, whereas not to be deleted by end users from their Outlook environment. -Phil Dixon
(back to top) |
| [Recommendation] Back in the spring of 2009, we announced our partnership with ProStor Systems of Boulder, Colorado as the
replacement technology for optical storage. This selection included
evaluation of economical total cost of ownership, legality, compliance,
use of WORM technology, offline backup capability
and the life and cost of the storage media.
Our requirements were expanded to evaluate the
roadmap, viability, pervasiveness and availability in
marketplace of the replacement technology. ProStor’s
solution met all of these requirements. ProStor’s product line provides archiving, storage and backup solutions with their InfiniVault system for medium to large companies or their RDX®-based solution for small companies. Both solutions incorporate the proven technology of the RDX removable hard disk drives. This technology is currently being shipped around the world by leading OEMs and resellers such as Dell, HP, and IBM. The RDX drives are currently used by more than 120,000 users and have captured 90% of the removable disk drive shipments worldwide and as a result the RDX cartridges are an industry standard with availability through multiple manufacturers. Additional advantages of the ProStor systems include infinite capacity, incremental capacity expansion, a 30-year archive life, WORM which ensures legality, compliance, automated disaster protection and backward and forward compatibility of both the drives and media. The ProStor InfiniVault& storage system provides significant economic advantage in archiving of information and assists organizations in automating regulatory compliance requirements such as Federal Rules of Civil Procedure, Sarbanes- Oxley, HIPPA and more. Over the summer and fall we have had several customers to replace there optical technology with ProStor’s InfiniVault product line to both store images and as an enterprise backup/disaster recover solutions. Many of the replacements included migration of images stored on their optical device over to the ProStor InfiniVault. An advantage of replacing your Optical device with ProStor is the elimination of the need for the DiskXtender product. Due to the ProStor InfiniVault’s unlimited capacity you eliminate both the need to purchase future DiskXtender volume licenses. The RDX media averages $.80 per GB based on a 640GB cartridge cost. In comparison Optical Storage and the needed DiskXtender Capacity licenses is 10 times the cost of the RDX media. In addition by eliminating the need for DiskXtender customers will save the annual maintenance cost of $1,938. The payback received from year over elimination of this maintenance item, cost to purchase additional DiskXtender volume, plus the reliable and scalable technology, plus leveraging the use of the InfiniVault and RDX technology to expand beyond just image storage to an enterprise storage solution (backup/disaster recovery and data replication) has made the decision to replace the optical devices with the ProStor technology an easy decision for our customers who have already purchased the InfiniVault product. If you would like additional information concerning the decision to replace your optical or to further discuss the advantages of the ProStor InfiniVault and RDX Technology, please contact your sales representative at 252-937-2426. -Todd Williams
(back to top) |
| We expect most ECM systems will enable us to access our information in one, five, or even 10 years. Corporate retention rules may require that some documents be saved for longer periods. When storing information for such a long period, the format of the information becomes a very important issue. File formats change, software advances, and old formats become obsolete. For example, the Lotus 1-2-3 .wks format, a once popular format, is virtually non-existent today. It’s still possible to import a .wks document into a modern spreadsheet application such as Microsoft Excel; however, some characteristics may not be supported exactly as they were in Lotus. The same problem exists for scanned documents. It’s imperative to choose a standard that will be readable by technology that’s current 2015, 2020, and even 2030. To solve this problem, Tagged Image File Format (TIFF) was created in the 1980s as a standard format. According to PC Magazine Encyclopedia, a Tagged Image File Format (TIFF) is a widely used bitmapped graphics file format developed by Aldus and Microsoft that handles monochrome, gray scale, 8-and 24-bit color. In 1992, the last major revision to the TIFF standard occurred, and has been the de facto standard for document imaging ever since. Any software program that supports the TIFF standard can open a TIFF document created in 1992 or after. Adobe created the Portable Document Format (PDF) format after realizing that the capability of TIFF was limited in terms of computer generated documents. TIFF is a document imaging format, PDF is truly a document format. Similar to a Microsoft Word document; PDFs recognize fonts, line spacing, graphics, and may even reference content external to the file itself (such as fonts or graphics). Because the PDF format is constantly evolving, it presents a problem as a long-term archiving format. AIIM and other entities realized that PDF was not a good long-term format solution in its current state and initiated the PDF/A (PDF for Archiving) project. PDF/A was published as an ISO standard in 2005 to provide a standard format that would not change, and didn’t include features that were detrimental to long-term archiving such as references to external content. For practical purposes, PDF/A has not made it into our everyday lives. Many programs support generating PDF/A-compliant documents, but not by default. Multi-function devices may generate images based on many different PDF versions, but not PDF/A. In contrast, any MFP that creates a TIFF document is, by definition, compliant with the 1992 TIFF standard and thus is suitable for long-term archiving. Multi-page files also present issues for long-term archiving and especially document retention. Many MFP devices allow users to scan a batch of documents to a single TIFF or PDF that can be easily imported into the ECM system and split into multiple documents for storage. To the user, these documents are presented as separate documents; however, the system is still storing them in the original file. For example, if ten documents were scanned as a single file and saved in the ECM system as 10 separate documents. When half of the documents in that file come up for retention in five years, they will be removed from the content management system. On the backend, the original file containing those documents cannot be deleted because other documents still reference that file. When we consider legal discovery, this presents a serious problem. The corporate retention policy may have been followed appropriately, but wasn’t enforced accurately because of to how the documents were stored. Those documents still exist on the storage media, and may be admissible in court. The best practuce is to scan everything as a single-page TIFF then attach the pages together in the ECM system to define the document. ApplicationXtender Image Capture does exactly that; this is not always the default behavior for MFP devices. However, multi-page files are sometimes much more practical for large volumes of paper being captured through a MFP. When using multi-page files, consider scanning everything that is one “document” together into a single file. For example, if you have three contracts to scan; scan each contract as a separate file, not as one single file for all three contracts. Remember, you safeguard your information, but if you can’t get to it, what are you to do? When considering software, be sure the technology you choose will enable you to access your valuable information today - and in the future. -Josh Wright
(back to top) |
 (back to top) |
| Support Hours
In need of some help? Our support staff is standing
by Monday - Friday, 8 a.m. - 8 p.m. Eastern
Standard Time. You can email support here. E-mails submitted after hours will be handled on the following business day. Working late? We have after hours support: You will receive a call back within 30 minutes or less. 252.937.1000 (back to top) |
| Construction Imaging Wins Constructech Commercial Top Products Awards Rocky Mount, NC - March 9th, 2010 - Today, Construction Imaging announced that it has once again won a Constructech Commercial Top Products Awards from Constructech Magazine. Construction Imaging’s E-mail Correspondence Management & E-mail Archiving products were named as one of the Trusted Products for 2010. Email correspondence technology allows organizations and end users to associate and archive email conversations with business processes and documents by project. Email archiving technology provides organizations the ability to capture, store, and retain all email within the organization in compliance with their email records management policies. Winning products are selected by the Constructech editorial team and chosen for innovation and successful results in the marketplace. These products are selected based on the product’s description, the overall usefulness and uniqueness to the construction industry, and the customer growth rate for the particular product throughout the past few years. “The Products named by Constructech as Top Products in the commercial sector this year come from some of the leading-edge technology providers within the construction industry,” says Peggy Smedley, editorial director of Constructech. “As today’s technology evolves, so too, must the solutions that are available to contractors. And, these innovative solutions will drive technology initiatives into the next generation.” “Construction Imaging is delighted to receive this prestigious honor from Constructech Magazine, and are most gratified to again be placed among such a distinguished group of technology companies,” says Larry McAdams, president. “Construction Imaging remains dedicated to providing the best possible solutions to the construction industry sector.” For more information about email correspondence technology please visit http://construction-imaging.com/email/. Contact: Nicholas Decker Marketing Coordinator Construction Imaging 252.937.2426 (back to top) |
| Soon to be released Chameleon 2.7 has several great new features that greatly improve the usability of the product! Below is the list of items that are included in the new release.
Improved PDF Support - Chameleon now includes its own PDF viewer and no longer requires Adobe Reader to be installed on client machines. Windows 7 / Windows 2008 R2 Support - Chameleon now officially supports the latest operating systems from Microsoft. Document History Report - The complete history of a single document is now available from the Document menu. Previously users were required to run a routing report and analyze that information in Excel. This report features the current status of a document as well as whom the document is currently assigned. Key Reference Improvements - Dropdown fields that are associated with a Key Reference are now updated when the Key Reference data is updated via Chameleon Client or Manager. Sort by Modified Date - The date a document was modified is now available as a sort field in the search results. View Office Documents as Icon - An option is now available to display Microsoft Office documents as an icon in Chameleon. Password Protect a Batch - You can now add a password to a batch. Construction Imaging will send out an email notification when this release is available to download and install, you can all see it on our website in the Current Versions section on the left side of the page. As with all updates, you will need to contact support to get the unzip password before you can install the update, or by requesting the upgrade from the Upgrade Center. (back to top) |
